Administrative Assistant - Accounting Services Firm

Join Veta Virtual as an Administrative Assistant - Accounting Services Firm!

Are you passionate about organization, precision, and delivering exceptional support? Veta Virtual is hiring! Collaborate with a leading US-based tax consultancy remotely, ensuring client satisfaction and seamless operations.

About Us:

At Veta Virtual, we redefine business support by providing tailored solutions across industries like e-commerce, healthcare, professional services, and financial consulting. Since 2021, our people-first approach has enabled us to build meaningful client relationships while delivering excellence. As we continue to grow, we’re looking for driven professionals to join our mission-driven team.

Your Role as an Administrative Assistant - Accounting Services Firm:

In this role, you’ll be at the forefront of supporting high-net-worth clients and businesses, ensuring effective communication and flawless execution of administrative and operational tasks. Your responsibilities include:

• Client Coordination: Proactively contact clients to gather necessary documentation, such as personal bank statements and business meeting details, to support tax strategies.
• Administrative Support: Handle general administrative tasks that facilitate smooth tax planning and execution processes.
• Calendar Management: Maintain and organize the tax calendar, including scheduling calls and tracking deadlines.
• Discovery Call Assistance: Participate in discovery calls to take notes, manage follow-up tasks, and assist in client onboarding activities.
• Marketing & Sales Support: Over time, assist in prequalifying leads, conducting discovery calls, and supporting marketing efforts.

What You’ll Need:

• Experience: 2+ years in a relevant role such as administrative assistance, client coordination, or financial services support.
• Professionalism: Prior experience working with financial services clients or high-net-worth individuals, demonstrating a high level of discretion and professionalism.
• Tech Skills: Proficiency in managing calendars, scheduling tools, and familiarity with handling confidential documents.
• Communication: Exceptional verbal and written communication skills, maintaining a professional and approachable tone.
• Attention to Detail: Strong organizational skills with a focus on accuracy, especially when managing sensitive client information.
• Trustworthiness: Proven ability to handle confidential reports and documents with integrity.
• Location: This role is available only to candidates who are based in LATAM or Europe.

What We Offer:

• Competitive Salary: $1,000–$1,100 USD per month, depending on experience.
• Flexible Work Environment: Fully remote role with a 09:00 am to 06:00 pm ET shift (Monday–Friday).
• Paid Time Off: 3 weeks of PTO plus US holidays to support work-life balance per year.
• Supportive Culture: Be part of a mission-driven team dedicated to excellence and collaboration.

Our Values:

• Growth Mindset: Turning challenges into opportunities.
• Fearless Integrity: Acting with honesty and transparency.
• Execution Excellence: Striving for the highest quality.
• Compassionate Connection: Building meaningful relationships.
• Reliability and Trust: Being dependable and responsible.

Ready to Make an Impact?

Apply today and join our dynamic, growth-focused team at Veta Virtual. We’ll review your application and respond within 1–3 business days.